Sheringham

Committees

ABOUT OUR COMMITTEES

 

Sheringham Town Council has committees which help to manage the assets and resources of the Town. Committees undertake the work for, and on behalf, of the council.

Assets

Committee

This Committee, has responsibility for the management and maintenance of all Sheringham Town Council’s properties. This group is scheduled to meet 4 times a year.

Roles, Responsibilities and Delegations

  1. To enhance, develop and ensure best practice is undertaken with regard to all STC owned/managed assets, or those in which STC has a beneficial interest, providing best value to residents
  2. To take instruction and guidance from Full Council when and where appropriate
  3. Asset Committee Chair to meet with Maintenance Technician, Clerk and where possible Chair of Employment Committee, annually, to critically assess resources owned by STC and to put forward recommendations to the Asset Committee based on this information
  4. To submit Budget recommendations to RFO & Finance and Governance Committee by November for the following financial year
  5. To be responsible for the management and carrying out the tasks as detailed
  6. To receive regular reports from the Maintenance Technician, Weybourne Road Allotment Holders Association and Honourable Warden with relation to the condition of appropriate assets
  7. To ensure the Council has a plan which feeds into and is led by the Town Plan in terms of capital replacement and maintenance of STC assets

Agenda’s 2021

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Building Community &

Economic Development Committee

This Committee focuses on development STC’s Community engagement, connectivity and developing and promoting the town as a good place to live, work and visit. This group is scheduled to meet 4 times a year.

  1. To develop a Community Engagement Strategy, with recommendations to be submitted to Full Council for approval
  2. To Monitor Town Council Social Media and Website Posts (to be produced by Press Officer or delegated council employee)
  3. To organise an Annual Community Engagement Day for public to interact with Councillors outside of Annual Town Meeting setting. Details of plans, and proposed budget to be submitted to Finance and Governance Committee and Clerk/RFO by November for following Financial year.
  4. To organise and facilitate events for which STC has expressed its support or which align with STC’s vision and value. To produce and supply press statements to the Clerk’s office, for consideration, including but not limited to:
  • Ending Domestic Violence
  • International Women’s Day
  • World Earth Day
  • Plastic Awareness Campaign including Sheringham, Plastic Free coastline status
  • Fairtrade
  • Mental Health Awareness
  • Sheringham Dementia Friendly Community
  1. To aid with knowledge of social causes, and to help promote Sheringham as a progressive, vibrant, and inclusive community. The BC&EDC to identify a cause or charity for STC to champion for the year, and to create content and possible event(s) to further the work of such cause/charity. A different cause to be selected annually
  2. To identify any budget requirements and submit these to the Clerk & Finance and Governance Committee by November for the following Financial year.
  3. To organise and liaise with Councillors the formation and implementation of a Councillor Surgery both in person and remotely.
  4. To appoint two Domestic Violence Champions who will work towards raising awareness of support that is available. DV Champions to report to Full Council at least twice a year on support that is available, and/or ways in which the delegated persons have increased awareness. Ensuring the 24/7 accessible boards are maintained in the town and encourage further sites across the town
  5. Work with and support community organisations, residents and businesses within the town including a close relationship with but not limited to NNDC, NCC, Chamber of Trade, Carnival, Sheringham Dementia Friendly Community, Sheringham Plastic Aware and other key stakeholders within the town
  6. Administer, promote and Implement Community Award Scheme – To write and agree award categories, promote and advertise within the Town, and recommend to Council proposed winners for each category. Recommendations to go to Full Council
  7. To identify and consider the needs of residents, young and old, and what resources may be required to support them
  8. To develop and review every three years, the communication policy, social media policy, and other policies within the scope of the Building Community and Economic Development Committee
  9. To aid in the promotion of Sheringham as a premier location to live, work and visit
  10. To act in an advisory capacity to Sheringham, Town Council on matters of business retention, growth and expansion by promoting a positive business climate, thereby fostering new industry, employment opportunities and well-paid employment.
  11. Provide recommendations to enhance future growth and prosperity in Sheringham
  12. To explore the possibility of a Community Orchard within Sheringham, including location and management.

Agenda’s 2021

TBC

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Employment
Committee

The Employment Committee has responsibility for the management and employment of the council’s staff. This group is scheduled to meet 3 times a year.

Roles, Responsibilities and Delegations

  1. To follow the guidance set out in the National Training Strategy for Town and Parish Councils ‘Being a Good Employer’
  2. To be responsible for the employment of staff necessary to run the Council in order to fulfil its statutory functions, including any provisions which may facilitate homeworking
  3. To work with the Clerk to aid with supporting employees through all stages of the employee lifecycle (e.g. recruitment, induction, appraisals, training and development)
  4. To foster good working relations between Council members and employees
  5. To prepare and send all budget recommendations to RFO and Finance and Governance Committee by November for the following financial year
  6. To ensure the mental and physical wellbeing of the staff is a priority
  7. To review and update all policies and procedures relating to the staff, following HSE guidance. Such polices include:
  • Employment contracts
  • Disciplinary and Grievance
  • Equality and Diversity
  • Health and Safety (including fire policy, VDU, eye care, alcohol and drugs, major incident policy, employee counselling)
  • Bullying and Harassment
  • Computer Use
  • Email, Internet and Phone
  • Absence (sickness, holiday, authorised/unauthorised)
  • Homeworking (if relevant to the employee’s position)
  • Retirement
  • Family friendly (e.g. maternity, paternity, adoption, paternal leave, special leave, special working)
  • Conduct (e.g. use of council property, conflict of interest/ ethics)
  • Member / Officer Protocol
  • Employee Handbook

Agenda’s 2021

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Minutes 2021

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Archive Minutes

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Finance and Governance

Committee

This Committee is responsible for the review STC’s internal financial controls, developing a business strategy and compliance with legal obligations as set out in LGA. This group is scheduled to meet 4 times a year.

Roles, Responsibilities and Delegations

  1.  To budget for the Council’s administration requirements for each financial year
  2. To budget for the Council’s spending on other matters for which no other Committee has responsibility, including Section 137
  3. To collate budgets from other Committees, negotiate adjustments, and recommend a total budget to the Council in January each year
  4. To monitor overall financial matters and the use of reserves against the approved budget for the Council
  5. To ensure the appropriate level of internal audit is undertaken
  6. To ensure that a risk assessment is completed annually, and a risk register is maintained
  7. To ensure that the Council’s Asset Register is monitored and updated annually
  8. To monitor the Council’s overall compliance with the Financial Regulations adopted by the Council to ensure sound and open governance of financial matters and actions taken in the name of the Council
  9. To review Financial Regulations at least every three years to ensure they are fit for purpose
  10. In addition, to make recommendations where necessary to the Council following periodic ‘fit for purpose’ review of governance to include Standing Orders, Committees’ Terms of reference, Code of Conduct, Risk Management, External Complaint Procedure, GDPR, Freedom of Information Policy, Co-option Policy and any other policies as deemed appropriate
  11. The Council delegates the above roles to the Committee on the basis that the whole resultant work is being undertaken by the Council as a whole
  12. To develop and keep under review the Town Plan, Business Plan, Mission Statement and Action Plan
  13. To ensure the annual cyclical process of the Council setting strategic direction, goals and key processes is completed prior to the development of the annual Draft Budget
  14. To report on Committee Meetings at Full Council meetings, identifying any specific issues for further action by the Council.

Agenda’s 2021

TBC

Planning
Committee

The Planning Committee meets fortnightly. Members of the committee do site visits and make comments on planning applications appertaining to Sheringham, which are then forwarded on to North Norfolk District Council, the planning authority for this area. Where necessary the committee represents Sheringham Town Council at the Development Control Meetings at North Norfolk District Council

Agenda’s 2021

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Minutes 2021

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Archive Minutes

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Sheringham-Rec

ARCHIVE

ARCHIVE – Community Centre Committee

The Community Centre Committee has the responsibility for the management of the Community Centre.

Sheringham Town Council will from May 2021 be adopting a new committee framework – The Community Centre Committee will be amalgamated to the newly Assets Committee.

Archive Minutes

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ARCHIVE – Environmental Assets and Sustainability Committee

This committee carries out ongoing work, development projects and inspections of the allotments, cemetery and commons. It then presents recommendations for the Full Council’s consideration, to ensure they are managed in a way that best serves local people and the environment. Central to this committee is a focus on environmental sustainability which affects all our actions and decisions.

Sheringham Town Council will from May 2021 be adopting a new committee framework – The Community Centre Committee will be amalgamated to the newly Assets Committee.

Archive Minutes 

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ARCHIVE – General Purposes Committee

This committee, has responsibility for the management and maintenance of all Sheringham Town Council’s properties (with exception of the Community Centre). They also deal with other general functions such as the provision of streetlighting or the initiation of projects to provide new facilities or services for the residents.

Sheringham Town Council will from May 2021 be adopting a new committee framework – The Community Centre Committee will be amalgamated to the newly Assets Committee.

Archive Minutes 

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